Required Documents for Florida Condo Associations

Under HB 1021 — and Florida Statute 718, which strengthened it — condominium associations with 25 or more units must keep their official records in a secure, accessible online portal. The requirement took effect January 1, 2026.

Posting deadlines

  • • Most records: within 30 days of the association receiving or creating them
  • • Meeting notices and agendas: at least 14 days before the meeting
  • • Documents to be considered at a meeting: at least 7 days in advance

Governing Documents

  • Recorded declaration of condominium and all amendments
  • Articles of incorporation and all amendments
  • Bylaws and all amendments
  • Rules and regulations of the association

Meetings

  • Notices and agendas for upcoming unit owner and board meetings
  • Documents to be considered at those meetings
  • Approved minutes of all board meetings from the preceding 12 months
  • Video recordings, or links to recordings, of meetings conducted electronically in the past year

Financial Records

  • The annual budget and any proposed budget
  • Financial reports
  • Monthly statements presented at meetings

Contracts and Bids

  • A list of all executory contracts or documents the association is party to
  • Summaries of bids received in the past year for materials, equipment, or services

Inspections and Construction

  • Inspector-prepared structural integrity and life safety inspection reports
  • The most recent structural integrity reserve study (SIRS), where applicable
  • Copies of all building permits issued for ongoing or planned construction
  • Affidavits required under Chapter 718

Posting them once is not compliance

Every item on this list has to stay current. Miss a monthly financial statement, let a board certification lapse, or fall behind on an inspection deadline, and your association is out of compliance again. Florida 1021 tracks all of it — with a live progress bar, calendar alerts, and audit logs that prove your standing rather than assert it.

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This page is a plain-language summary for board members and is not legal advice. For the official text, see the Florida Legislature record for HB 1021.